Loan Free Invoice Generator (Printable)
Fill in your details, add line items, and print or save a clean professional invoice as PDF — right from your browser. No signup, no watermark.
Line items
Your Business
Bill to: —
| Description | Qty | Rate | Amount |
| Subtotal | $0.00 |
| Tax (0%) | $0.00 |
| Total due | $0.00 |
How it works
Enter your details and line items above, then hit Update preview. The invoice updates live: amount = qty × rate per line, subtotal is the sum, tax is applied to the subtotal, and total = subtotal + tax. Use your browser's print dialog and choose "Save as PDF" to keep a copy. Everything stays on your device — nothing is uploaded.
Formula & worked example
Formula: Each line amount = quantity × rate. Subtotal = the sum of all line amounts. Tax = subtotal × tax rate %. Total due = subtotal + tax.
Worked example: The sample invoice — 10 hours of website design at $75 ($750), one logo design at $300 and 5 consulting hours at $100 ($500) — subtotals $1,550.00. Add 8% tax ($124.00) and the total due is $1,674.00.
When to use this
- You finished a job for a client and need a clean, professional invoice today, without signing up for accounting software.
- You are a freelancer sending a first invoice and want the numbering, terms and totals laid out the way clients expect.
- A client asked for a PDF copy for their records and you need one straight from the browser.
- You bill the same kind of work repeatedly and want to check the totals on an itemised bill before it goes out.
How to use it, step by step
- Enter your business name and the client's name, and check the invoice number and date.
- Add one line per piece of work: a description, a quantity (hours, items, days) and the rate for each.
- Use Add line for more items, or the remove button on a line you do not need.
- Set the tax percentage if you charge tax; leave it at zero if you do not.
- Put your payment terms in the notes field, click Update preview, then print or save the preview as a PDF for the client.
What the inputs mean
| Input | What it is | Typical values |
|---|---|---|
| Line items: description, quantity, rate | Each piece of work billed; the line amount is quantity times rate | Hours at an hourly rate, fixed-fee items at quantity 1, days at a day rate |
| Tax percent | A single tax rate applied to the whole subtotal | 0 if you do not charge tax; otherwise your local rate |
| Notes / payment terms | Free text printed under the totals on the invoice | For example: payment due within 14 days, with your payment details |
Another worked example
A freelance writer invoices a small business: 4 blog articles at $150 each ($600.00), 2 hours of editing at $80 ($160.00) and 1 rush-delivery fee at $50 ($50.00). The lines subtotal $810.00, tax at 7.5% adds $60.75, and the total due printed on the invoice is $870.75 — with the writer's payment terms carried in the notes line underneath.
Frequently asked questions
What should I include on an invoice?
Your business name, the client's name, a unique invoice number, the date, an itemized list of work with quantities and rates, the total due, and your payment terms. All of these are covered above.
What payment terms should I set?
"Net 14" or "Net 30" (payment due in 14 or 30 days) are standard. For new clients or large projects, consider requiring a deposit up front or shorter terms.
How should I number my invoices?
Use sequential numbers that never repeat — e.g. INV-1001, INV-1002 — optionally prefixed by year (INV-2026-001). Sequential numbering makes bookkeeping and tax time far easier.
Can I add a discount to an invoice here?
There is no separate discount field in this generator — the totals are subtotal, one tax rate, and total due. To show a discount, lower the rate on the line it applies to, or describe the reduction in that line's description so the client can see it; the arithmetic the preview prints only ever runs on the quantities and rates you enter.
Is anything I type uploaded or stored by the site?
No. The invoice is built and totalled in your own browser and nothing is sent to a server — which also means nothing is saved for you. Print or save the PDF before you close the page, and keep your own copy with the invoice number for your records.
There is a date field but no due date — where does the due date go?
In the notes and payment terms field. The form carries one date, the invoice date; terms such as payment due within 14 days, written in the notes, are what tells the client the deadline, and that wording is printed on the document under the totals.
💼 Know your rate? Bill it properly.
Not sure what to charge? Run the numbers in our Freelance Rate Calculator.